Online Help

1. User Manual – Simply Rugby Club System

1.Introduction

The Simply Rugby Club System is a Windows desktop application designed to help coaches and club secretaries manage player details, skill development, game records, training sessions, and club members. This manual explains how to install and use the system.

2.Installation

System Requirements

• Windows 10 or later
• .NET 10.0 Desktop Runtime (if running the self-contained version, no extra installation is needed)
• 100 MB free disk space

Installation Steps

1. Copy the application folder (or run the installer if provided) to your computer.
2. If using the portable version, simply double-click SimplyRugby.UI.exe.
3. The first time you run the program, a database file (SimplyRugby.db) will be created automatically in the same folder.
4. The default administrator login is:
   1. Username: admin
   1. Password: password

3.Logging In

1. Launch the application. The login screen appears.
2. Enter your username and password.
3. Click Login.
   1. If correct, the main form opens.
   1. If incorrect, an error message is shown. You can try again or click Cancel to exit.

4.Main Form Overview

The main form has five large buttons:

• Member Management – Add or view members (junior players, senior players, non‑players).
• User Management – Manage system user accounts (only for administrators).
• Player Management – Record skills, view skill profiles, and see players by squad category.
• Match Management – Add games and view match history.
• Logout – Return to the login screen.

At the bottom of the main form, you see:

• Welcome message with the current user’s name and role.
• Quick statistics: total players, total matches, latest match result.
  
  

5. Member Management

Click Member Management to open the member management window.

5.1 Adding a Junior Player

1. Click Add Junior Player.
2. Fill in the tabs:
   1. Personal Details: Full name, SRU number, address, contact information, date of birth.
   1. Medical: Doctor details, known health issues.
   1. Guardians: Guardian 1 (mandatory) and Guardian 2 (optional) information.
   1. Club & Consent: Select a squad (Mini or Junior categories), tick the parental consent checkbox.
3. Click Save. A success message confirms the player is saved.
4. Click Cancel to close without saving.

5.2 Adding a Senior Player

1. Click Add Senior Player.
2. Fill in the tabs:
   1. Personal Details (similar to junior player).
   1. Medical (doctor and health issues).
   1. Club & Rugby: Next of kin name/phone, positions (comma‑separated, e.g., “Full back,Wing”), and select a squad (only Senior squads are shown).
3. Click Save.

5.3 Adding a Non‑Player Member

1. Click Add Non‑Player.
2. Enter the member’s full name, SRU number, address, contact details, and date of birth.
3. Click Save.

5.4 Viewing and Deleting Members

1. Click View Member List.
2. A list of all members appears.
3. Use the search box to filter by name or SRU number.
4. To delete a member, select a row and click Delete. Confirm the action.

6. Player Management

Click Player Management to open the player management window.

6.1 Recording a Skill

1. Click Record Skill.
2. Select a player from the dropdown.
3. Select a skill (e.g., “Spin Pass”).
4. Set the rating (1–5, where 5 is best).
5. Add optional comments.
6. Click Save.

6.2 Viewing a Player’s Skill Profile (and Deleting a Skill Record)

1. Click Skill Profile.
2. Select a player from the dropdown.
3. The grid shows all skill records for that player (skill name, category, rating, comments, date, season).
4. To delete a skill record, select a row and click Delete Skill. Confirm deletion.

6.3 Viewing Players by Squad Category

1. Click Squad.
2. The form shows buttons for each squad category found in the database (Mini, Junior, Senior).
3. Click a category button (e.g., Junior).
4. The grid displays all players belonging to squads of that category.

7. Match Management

Click Match Management to open the match management window.

7.1 Adding a Game

1. Click Add Game.
2. In the Game Details group:
   1. Select the squad.
   1. Enter opposition name, match date, kick‑off time.
   1. Check Home if it is a home game.
   1. Choose result (Won/Lost/Drew) and enter the score.
   1. Write short details for the first half and second half (e.g., try scorers, incidents).
3. In the Player Performances group:
   1. Select a player from the dropdown.
   1. Enter tries and conversions (numeric values).
   1. Add performance notes (optional).
   1. Click Add to add the performance to the list.
   1. Repeat for multiple players. The grid shows all added performances.
4. Click Save Game. All game information and player performances are saved together.

7.2 Viewing and Deleting Matches

1. Click View Matches.
2. A list of all matches appears (opposition, date, home/away, result, score, squad).
3. Use the search box to filter by opposition or squad name.
4. To delete a match, select a row and click Delete. The match and all associated player performances are removed. Confirm the deletion.
   
   

8. User Management (Administrator Only)

Click User Management to manage system users.

• Add: Enter username, password, and role (Admin, Coach, Secretary). Click Save.
• Edit: Select a user from the list, change fields, and click Save.
• Delete: Select a user and click Delete. Confirm action.

Note: The default admin user (admin/password) cannot be deleted to ensure there is always at least one administrator.

9. Logout

To end your session, click Logout on the main form. Confirm the action. The login screen reappears, allowing another user to sign in.

10. Troubleshooting

Problem	Possible Solution
Application does not start	Install .NET Desktop Runtime (if not using self‑contained version). Ensure the program is not blocked by antivirus.
“Database error” when saving	Check that the folder where the .exe is located is writable. Run as administrator if necessary.
Login fails	Verify username and password. The default is admin / password. If you changed it, contact your club administrator.
Squad dropdown empty when adding player	Ensure that squads have been created and assigned the correct category (Mini, Junior, Senior) in the database.

11. Support

For further assistance, contact the system administrator or the development team. A help file may be provided in future versions.

If you encounter any issue not covered in the user manual, please contact the system administrator or the development team via email (support@sakyamunii@outlook.com). A response will be provided within two working days.